Document Management System
The Document Management System VOPI supports organized office management that is implemented according to well established processes of administrative and non-administrative procedures. Besides recording documents, which are created during procedures of resolution of cases, the application also supports the creation of custom outgoing documents based on templates prepared by users themselves. Various additional modules supplement the basic features.
VOPI combines several functional fields into a single system. It enables users to view the current status of cases in the system, which office clerks they are currently located at or who is currently responsible for them, according to their rights and authorizations. It enables searching cases and individual documents in a file by various criteria, viewing the inventory of the file and all documents in that file. In this way each document saved in the VOPI system is immediately accessible to anyone who is authorized to view it, without having to wait or use the physical archive.
In the procedure of resolution of cases VOPI allows officials not only to record created documents, but also to save files and to automatically create various documents based on templates which can be prepared by users for each type of procedure (various forms of letters, orders, decisions, etc.).
The VOPI application is adjustable – beside the fields where prescribed administrative procedures are managed (municipalities, ministries, customs, etc.), it is also suitable for all other fields that require organized office management and where various procedures of dealing with client’s claims/applications are managed.
The basic features of VOPI are:
- VOPI/GLPI – (Main office) – recording, scanning and classifying incoming documents;
- VOPI/REFE – (Office clerks) – procedures implementation, resolution of cases;